Accounts Receivable (AR) & Billing Specialist – $30/HR

IN OFFICE - FULL TIME

HTM Contractors, Inc. | Honolulu, Hawai?i

BUILD YOUR FUTURE WITH HTM GROUP

Join our accounting team as a detail-oriented Accounts Receivable (AR) & Billing Specialist. This position supports accurate and timely customer billing, payment processing, collections, and financial reporting.

We're looking for a dependable, organized professional who can manage multiple billing deadlines, maintain accurate customer accounts, and communicate effectively while supporting our accounting operations.

WORK SCHEDULE

Monday–Friday, 7:00 AM–4:00 PM (one-hour unpaid lunch)

KEY RESPONSIBILITIES

Billing

• Create customer invoices within 24 hours of approval.

• Prepare and submit progress billings.

• Process change order billings accurately and on time.

• Track and maintain customer retention balances.

• Ensure all billings comply with contract requirements and company procedures.

Collections

• Review accounts receivable aging reports weekly.

• Follow up on outstanding customer balances.

• Communicate professionally with customers regarding payment status.

• Escalate delinquent accounts to management when necessary.

• Help maintain strong customer relationships while improving collections.

Customer Payments

• Apply customer payments accurately.

• Record daily cash receipts.

• Maintain accurate customer account records.

• Research and resolve payment discrepancies.

• Ensure customer account balances remain current.

Reporting

• Maintain accurate accounts receivable aging reports.

• Update and track retention schedules.

• Support cash flow reporting and forecasting.

• Provide documentation and reporting for month-end close.

QUALIFICATIONS & EXPERIENCE

• Previous accounts receivable, billing, or accounting experience preferred.

• Experience with construction billing, progress billings, or retention tracking strongly preferred.

• Strong attention to detail and organizational skills.

• Excellent communication and customer service abilities.

• Ability to manage collections professionally and effectively.

• Proficient in Microsoft Office, particularly Excel.

• Experience with accounting software or ERP systems preferred.

• Ability to prioritize multiple deadlines in a fast-paced environment.

• Strong problem-solving and follow-up skills.

• Dependable, accountable, and team-oriented.

COMPENSATION & BENEFITS

• PAY: $30.00 Hourly

• Weekly pay

• Company-paid medical and dental coverage for employee and family.

• 160 hours of annual PTO

• 10 paid holidays

• Birthday pay after one year

• Company-paid life insurance

• MetLife benefits

• 401(k) with company match up to 4%; profit sharing

ABOUT HTM GROUP

HTM Group provides diversified services across construction, civil site work, environmental services, transportation, manufacturing, and specialized trades throughout Hawai?i. Our companies include HTM Contractors, Inc., HTM Services, Hawaii Works, Inc., HI Waste MFG, Firewood Hawaii, and HI-LUX Customs.

OUR MISSION & VISION

Mission: To provide quality diversified services in Hawaii. By working safe, communicating, and completing your project in a timely manner through teamwork.

Vision: To be the most sought out after diversified service contractor in the State of Hawaii. Known for our knowledge and using the most cutting-edge equipment in the market to complete any challenging projects that come our way.

Company Culture:

• Humble - We learn, not brag

• Teamwork - We've got each other's backs

• Accountability - We own what we say and do

• Solution-Driven - We fix problems, not complain about them

• GWC: We hire people who Get it, Want it, and have the Capacity to do it

HOW TO APPLY

Apply through the HTM Group careers portal or apply in person at:

HTM Contractors, Inc.

130 Ohe Street, Honolulu, HI 96813

Office Hours: Monday–Friday, 7:00 AM–4:00 PM

EQUAL OPPORTUNITY EMPLOYER

HTM Group is an Equal Opportunity Employer. Employment decisions are made without discrimination based on any status protected by applicable federal or Hawai?i law.